To Our Valued Vendors and Partners:
JOIN US FOR OUR LONG ISLAND REGIONAL CONFERENCE!
October 20–21, 2026 | East Wind Long Island | Wading River, NY
We are excited to invite you to our regional Long Island Conference, a two-day event packed with educational programs and networking opportunities for procurement professionals from Towns, Counties, Cities, and School Districts across Long Island and New York State.
Typical attendance ranges from 100–125+ members.
This event page is for vendors/sponsors only. Attendees: Register Here
Event Schedule for Vendors
Tuesday, October 20
- Vendor Set Up: 3:00pm – 6:00pm
- Welcoming Meet & Greet 6:00pm – 8:00pm (Pre-Registration required: Register Here)
Wednesday, October 21
Thursday, October 22
- Municipal Purchasing Officials Only
Vendor Showcase – October 21, 2026
A key feature of the conference is our Vendor Showcase, designed to foster connections between public procurement professionals and industry suppliers.
We’re extending showcase hours to allow more time for valuable interaction. It's a prime opportunity for buyers, managers, and decision-makers to discover new resources, explore cost-effective solutions, and build reliable supplier relationships.
Unlike other events, our Showcase ensures vendors are integrated into the main activities. Vendors are invited to join our members for a Meet & Greet after setup on Tuesday, October 20 as well as for breakfast, lunch and a networking dinner ($50 fee) on Wednesday, October 21.
Sponsorship Opportunities
We offer three different Vendor Booth levels:
- Platinum Sponsorship Booth - $1,950
- Premier location
- 5 minutes of talk time at the SAMPO lunch on Wednesday, October 21
- Thumb drive with all SAMPO member information
- Printout of all conference attendees
- Includes two booth representatives
- Gold Sponsorship Booth - $1,200
- Prime location
- 2 minutes of talk time at the SAMPO lunch on Wednesday, October 21
- Email list and printout of all conference attendees & membership
- Includes two booth representatives
- Standard Booth - $900
- Great location
- Printout of all conference attendees
- Includes two booth representatives
Additional sponsorship opportunities include:
- Networking Dinner - $2,500 (2 Available)
- Welcoming Event - $2,000 (2 Available)
- Giveaway Gift Sponsor - $1,000 (1 Available)
- Breakfast or Lunch - $1,000 (4 Available)
- Keynote Sponsor - $750 (2 Available)
- Continuing Education Sponsor - $400 (10 Available)
- Raffle Sponsor - $50 (Unlimited)
Program Ads:
- $100 quarter page
- $200 half page
- $400 full page
- $750 back page (1 Available)
All sponsoring vendors will be recognized in conference literature and signage.
Optional Add-Ons:
- Electricity - $65
- Additional booth reps - $100 each
- Tuesday Welcoming Meet & Greet - FREE (add it to your main registration on this page or Register Here)
- Wednesday Night Networking Dinner - $50/person (add it to your main registration on this page or Register Here)
Registration Details
1. When registering, select either the Platinum, Gold, or Regular booth option as your primary form of registration.
2. From there, you can add any additional selections such as electricity, extra booth reps, sponsorship opportunities, or a ticket for the Networking Dinner.
3. Enter in the names of your booth reps and your booth number preferences (see booth map below).
4. Complete your registration details and select your payment option. There is also an option to download your invoice.
If you experience any issues or have questions about registration, please call our office at (845) 790-8198.
Frequently Asked Questions
"I already completed my registration, but I need to purchase Electricity / Dinner Banquet Ticket / Sponsorship opportunity."
- To purchase electricity ($65) or a sponsorship opportunity, please select the option "Add Ons (only for those who have already registered)" and add the item(s) to your cart. You can put "NA" in all the required question spots since you already registered.
- Networking Dinner tickets ($50) can be purchased through the same process as above OR by Registering Here.
"How many booth reps can we bring?"
- All sponsorship levels come with two booth reps. There is a $100 charge for each additional booth rep after that. Additional booth reps can be purchased at the time of initial registration or through the "Add Ons" option after the fact.
"I cannot attend the show, but would still like to sponsor/support"
- If you wish to be a sponsor but do not need a booth, you can still register for any of the sponsorship opportunities using the "Add Ons" option. Please write a note with your registration indicating that you do not need a booth.
Booth Specifications
- Booth space: approximately 12' x 7'
- Tables: 8' x 30" (with approx. 4' between)
- Includes: 1 tablecloth, 2 chairs
- Does NOT include: pipe & drape, carpeting (venue is already carpeted)
- Electricity: $65 (optional)
- Booth Representatives: 2 included; each additional rep is $100
Note: To ensure a smooth experience for all, please refrain from bringing oversized floor or tabletop displays. Oversized displays will be removed.
Shipping to Venue
Ship to:
East Wind
5720 Rt 25A
Wading River, NY 11792
ATT: Jenny Diaz- Corporate Dept
Booth Assignments
Booth assignments are on a first-come, first-served basis. When registering, please indicate your top 3 booth location preferences in your sponsorship level. We will do our best to accommodate your request, but assignments may change based on venue requirements.
Hotel Room Block
Our hotel room block at the East Wind will be opening soon. Stay tuned for more details on booking your hotel room!
Space is limited – secure your spot early! For questions, please contact:
Jeanne Carroza, Vendor Chair
jcarroza@ehamptonny.gov
We look forward to welcoming you to another successful Long Island Conference!